College Bound Academy

Tulsa , Oklahoma

Job Details

Job Description

The Operations Associate is a full-time position that reports to the Operations Manager and the Executive Director, serving as a member of the school’s Operations Team. The Operations Associate provides administrative support to ensure the school runs smoothly and manages key aspects of school operations. An Operations Associate must be bilingual in English and Spanish so that he/she is able to communicate with a majority of students and families.

Responsibilities include, but are not limited to:

Manage the front lobby and main office of the school (8:00-6:00pm M-Fri)
• Answer phones & respond to emails
• Update files
• Receive mail/packages & distribute as necessary
• Greet visitors and maintain visitor log
• Maintain a stock of office supplies
• Updating operational bulletin boards

Provide administrative and operational support to ensure the school runs smoothly
• Respond promptly to daily operational needs (projector bulbs, technology, copiers, printers, etc.)
• Manage translation requests
• Make copies as required (For the Operations Team, Executive Director, & Instructional Staff)
• Support members of the Executive Director and Operations Manager with specific requests, as needed
• Make Spanish-speaking family phone calls on behalf of teachers
• Oversee Afternoon bus transportation
• Manage daily distribution and serving of school meals, including breakfast, lunch, and snack
• Manage all required documentation for the Nutrition Program, including:
? Implement daily data entry of meals served

Manage supplies, storage, and the physical school building
• Manage inventory of supplies and materials as needed to ensure smooth operation of the school
• Maintain organized and well-stocked closets, storerooms, and copy machine area
• Manage daily and long-term condition efforts to maintain the condition of the school building, including:
? Facilitate daily use of and maintenance of community spaces (Community Circle, Multipurpose room, etc.) by staff and students
? Work to improve staff buy-in and responsibility around maintaining school spaces in good condition

Collect and enter student and teacher data and execute data-driven systems
• Collect and enter student information, daily attendance, homework & uniform information
• Make auto-calls to families as required (e.g., absences, uniform, early release, etc.)
• Print and distribute absent student lists
• Distribute consequence lists
• Distribute transportation change lists
• Collect and enter data related to staff, family, and student surveys

Serve as a productive member of College Bound’s Operations Team & College Bound Community
• Participate in weekly Operations Team meetings
• Participate in Operations Team professional development
• Participate in generating and upholding College Bound staff norms
• Provide coverage, as needed
• Meaningfully participate in Operations Team meetings, staff meetings, school PD and Family Conferences/Events
Do whatever it takes to ensure that the mission of the school is fulfilled
  • Job Categories: Support Staff > Administrative Assistant
    Support Staff > Maintenance
    Support Staff > Receptionist
  • Job Requirements

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