SUPERINTENDENT'S SECRETARY

Bushland ISD

Bushland , TX

Job Details

Job Description

    **This job will probably begin after the first of the year, sometime in January 2018.**

Primary Purpose:

Work under minimum supervision to ensure the efficient operation of the superintendent’s office and provide clerical services to the superintendent and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Responsible for on-site leadership of clerical employees assigned.

Qualifications:

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

Knowledge of school district organization, operations, and administrative policies

Ability to read and comprehend instructions, short correspondence, and memos

Ability to make independent decisions regarding planning, organizing, and scheduling

Excellent public relations, organization, communication, and interpersonal skills

Ability to use software to develop spreadsheets, perform data analysis, and do word processing

Ability to multi-task numerous complex administrative activities

 

Experience:

Five years or more advanced secretarial experience with extensive contact with people

Major Responsibilities and Duties:

Records, Reports, and Correspondence

  1. Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
  2. Record minutes of executive staff and board meetings as required.
  3. Prepare all correspondence, memoranda, and reports for superintendent.
  4. Comply with policies established by federal and state laws and regulations, and local board policy

Reception and Phones

  1. Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
  2. Schedule appointments and maintain superintendent’s calendar.

Other

  1. Assign work to executive office clerical staff and oversee completion.
  2. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
  3. Compile, maintain, and file all reports, records, and other documents as required.
  4. Maintain confidentiality.

Supervisory Responsibilities:

Monitor the work and issue work assignments to assigned clerical staff.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

  • Job Categories: Administrator > Superintendent
    Support Staff > Secretary
  • Equal Opportunity Employer

    Bushland ISD is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

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    Learn more at http://www.IdahoEducationJobs.com/job?2858888