Gallup-McKinley County Schools

Gallup , NM

Job Details

Job Description

To perform clerical support duties in maintaining Bookkeeping, School site accounts;  to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental policies and procedures; and to assist with basic sorting, filing, copying or clerical activities.  




Receive immediate supervision from assigned higher level staff.


ESSENTIAL FUNCTIONS:  Essential duties may include, but are not limited to, the following:

  • Type, proofread and word process a variety of documents and forms including general correspondences, reports, orders and memoranda from rough drafts or verbal instruction.
  • Enter data into a computer from various sources including statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
  • Operate a variety of office equipment including a computer, copier, facsimile machine, microfilm machine, and computer; input and retrieve data and text; organize and maintain disk storage and filing.
  • Answer the telephone and assist the general public; provide information on departmental and district policies and procedures as required.
  • Process the mail including receiving, sorting and distributing incoming and outgoing correspondence.
  • Serve as liaison among the principal, teachers, students, parents and other staff members in relation to assigned duties.
  • Greet visitors to school, determine nature of visitors' business with the school, and direct visitors to proper destination; maintain log of visitors to the school.
  • Perform related duties and responsibilities as assigned.

May include the following duties, as listed;

  • Ordering of supplies, such as; office supplies, furniture, textbooks, etc.
  • Manage school site activity funds.
  • Manage Federal funds allocated to the school.
  • Oversee timesheets for substitute teachers and employees. Review and make corrections as needed, then submit to Personnel Office on timely matter.



Experience:  Some secretarial experience including contact with the public and/or customer service is preferred.


Training/Education:  High School Diploma or equivalency (GED).




Environmental Conditions:  Office environment; work with computers and other office equipment.


Physical Conditions:  Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time.


You must attach a copy of your High School Diploma or equivalency.  You must attach copies of ALL college transcripts to verify hours.

  • Job Category: Support Staff > Secretary
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