Job Details

Job Description

Department: Assigned Campus

Reports: Principal

Exempt Status: Non-Exempt

Pay Grade: 5

No of Days: 217


Position Function/Purpose

An Elementary Secretary shall carry out all school related activities as directed by the principal.  The secretary shall facilitate the efficient running of the school office and foster good public relations


Major Responsibilities

  1. Handling any and all correspondence of the principal
  2. Answering and screening all phone calls of the principal and relaying messages
  3. Keeping a calendar of appointments for the principal
  4. Prepare reports for the principal as directed
  5. Post all announcements regarding the school schedule
  6. Meet and deal with parental concerns
  7. Directing student problems to the proper personnel
  8. Handle all bookkeeping responsibilities
  9. Order supplies for the school
  10. Key in necessary information on the computer
  11. File all materials as directed by the principal
  12. Collect and keep all material that deals with campus personnel
  13. Ensure confidentially when required 

Qualification Requirements

  1. High School Diploma or GED
  2. Prior secretarial or clerical experience
  3. Basic computer knowledge
  4. Filing skills
  5. Good telephone communication skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations will be made if necessary while performing the duties of this job.

  1. Moderate to heavy lifting (15-44 lbs)
  2. Moderate carrying (15-44lbs)
  3. Standing
  4. Repeated bending
  5. Ability to distinguish colors
  6. Visual requirements
  7. Regular attendance required.

Equipment used

  1. Typewriter
  2. Computer and printer
  3. Adding Machine
  4. Copy Machine

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  1. Inside and Outside
  2. Protracted or irregular hours of work

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive description of all work requirements and responsibilities.  Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

  • Job Category: Support Staff > Secretary
  • Contact Information

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