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Performs technical and skilled paraprofessional work in one or more functional areas of the Human Resources Department; performs related work as required.
The primary function of an employee in this class is to perform technical personnel and administrative work for the District. This position may also perform skilled work in one or more functional areas of the Human Resources Division’s programs, including recruitment, position control, employee status changes, benefits, workers compensation or other personnel administrative area. The work is performed under the supervision of the Personnel Supervisor, but some latitude is granted for the exercise of independent judgment and initiative in performing a specific function(s). The primary duties of this class are performed in a general office environment.
Performs administrative duties in one or more functional areas, including recruitment, enrollment, employee benefits, or other employee service areas;
Prepares documents for approval and disbursement;
Processes and performs data entry for employee related paperwork such as new hires, benefit information, terminations, etc.;
Interprets and explains appropriate personnel rules and other regulations to employees and the general public;
Opens and closes job files manually as well as in the computer database; maintains file system for current and closed files;
Creates mail merge, prints, copies and performs other general clerical functions;
Creates and maintains position control logs, technical certification lists and other registers, lists, logs or tracking devices;
Responds to surveys with District information such as number of employees, salary data, and related authorized information;
Performs all work duties and activities in accordance with District policies, procedures and safety practices.
Other Duties and Responsibilities
Serves as back-up to fingerprint applicants/employees;
Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
Personnel administrative procedures as applied to sub-professional techniques and practices in such areas as recruitment, benefits enrollment, employee orientation, training, compensation and benefits or other related area;
Operation of a personal computer and job-related software applications for word processing, spreadsheets, database creation and maintenance, information storage and retrieval, and related tasks;
English grammar, spelling, and punctuation;
Current office practices and procedures.
Comprehend, interpret, and convey to others the District’s personnel rules, regulations, and policies, including insurance and benefit programs;
Research information and data and prepare reports;
Compose correspondence and summary reports related to personnel functions;
Maintain records efficiently and accurately and to prepare clear and concise reports;
Maintain effective working relationships with other employees, supervisory personnel, and the public;
Operate standard office equipment, including a personal computer using program applications appropriate to assigned duties;
Communicate effectively both orally and in writing;
Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
High school diploma or GED equivalency; and
At least one (1) year of office experience, preferably with personnel policies, procedures, and practices; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
ESSENTIAL PHYSICAL ABILITIES
Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively in person and on the telephone;
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, evaluate and prepare a variety of written documents;
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate standard office equipment and a personal computer;
Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 20 pounds, to sit and work at a keyboard for an extended period of time, and work in an office environment.
Yearly by supervisor
TERMS OF EMPLOYMENT
To be determined by calendar year. Regular attendance is an essential function of this job.
If you are chosen for this position your employment with the District would be "at will". Employment at Will means that the employee or the District may terminate the employment relationship with or without cause, and with or without notice, at any time.
As per Idaho Code 65-5-1/65-503: "Eligible veterans are provided advantages in public employment in Idaho…"
Position Type: Full-time
Positions Available: 1
Support Staff > Secretary
High School/Trade School degree preferred
Citizenship, residency or work VISA in United States required
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